Next steps and booking information

9 – 12 months before the wedding: 

Once you have viewed the venue and shortlisted Upwaltham Barns as a potential wedding venue then please feel free to come and visit us to discuss your day in more detail and ask for a formal quotation. Those unable to visit are welcome to ask for this information via email.

When you have received a quotation, please check it and get back to us to amend as necessary. Your quotation is valid for 8 weeks after which a deposit is required to secure the date and prices quoted.  At this time we require a booking form to be completed and request a photograph of you both so that all the staff can recognise you.  On return of your booking form a deposit invoice will be raised and this will need paying within 14 days of receipt.

Once your deposit has been paid you will be invited to one of our Wedding Experience Evenings, which are usually held in March, June and November each year. Unfortunately places are limited, so are for the wedding couple only.

6 months before the wedding:

Once the initial menu, booking form, deposit and photograph have been received most couples can then relax for a while and start organising other elements of their day. Usually around 6 months before the event we restart the process with another meeting to begin finalising your plans. At this point we would discuss any menu changes, confirm your itinerary, note your current guest list, discuss room plans, etc.


6 weeks before the wedding:

We ask for final numbers, final menu and final room plan 6 weeks before the wedding.  This includes dietary requirements, children’s requirements, band and photographer requirements.


4 weeks before the wedding: 

Final invoice sent. Payment due within at least 14 days before event.


Day before the wedding:

Drop off all drinks and table decoration boxes to the venue before 12 noon.


On the day:

Our Front of House manager will be on hand from 9am to help organise the set up for the day, meet suppliers and answer any of your last minute questions. We request that you introduce your Best Man and Master of Ceremonies to our Front of House manager so that they may liaise with each other for the rest of the day.